7 Essential Documents: What Document Should Accompany a COSHH Risk Assessment? (UK Guide)

📌 Introduction: Understanding COSHH in the UK

If you’re wondering what document should accompany a COSHH risk assessment, you’re not alone. Many UK employers and safety managers struggle with the paperwork required to stay compliant. In this beginner-friendly guide, we explain what supporting documents are legally required, how to organize them, and how they help protect your workplace.

🧾 What Is a COSHH Risk Assessment?

A COSHH risk assessment is a step-by-step process to:

• Identify hazardous substances in the workplace
• Evaluate the risks they pose
• Decide on control measures to reduce exposure

It’s a legal requirement under the COSHH Regulations 2002 (as amended) in the UK.

📎 Why Supporting Documents Matter

Having the risk assessment alone isn’t enough. Supporting documents provide:

• Proof of compliance
• Detailed safety procedures
• Training and emergency guidance

They make the COSHH assessment complete and usable—especially during inspections or incidents.

📂 7 Documents That Should Accompany a COSHH Risk Assessment

Here’s a list of essential documents that should always go with your COSHH risk assessment:

1. Safety Data Sheets (SDS)

Why it’s needed: SDS contain vital information about the chemical—hazards, handling, storage, PPE, and first aid.

📌 Tip: Always get the latest version from the supplier and review it regularly.

2. Workplace Exposure Limits (WELs)

Why it’s needed: This sets safe levels of exposure to hazardous substances (e.g. fumes, dusts, gases) as defined by the Health and Safety Executive (HSE).

3. Control Measures Record

Why it’s needed: This shows what you’ve done to reduce risk—like using extraction systems, PPE, or changing work methods.

4. Training Records and Staff Sign-Off

Why it’s needed: It proves that employees were trained on safe handling and procedures.

📎 Include signed forms, dates of training, and trainer details.

5. Health Surveillance Reports (if applicable)

Why it’s needed: If workers are exposed to specific substances (like lead or isocyanates), regular health checks must be documented.

6. Spill and Emergency Response Procedures

Why it’s needed: In case of a spill or exposure, having a written plan helps teams act fast and safely.

7. PPE Register and Maintenance Records

Why it’s needed: Shows which PPE is required, when it was issued, and when it’s checked or replaced.

📁 How to Organise and Store COSHH Documentation

Keep everything:

• In a central file or digital system
• Accessible to employees at all times
• Regularly reviewed and updated

Use folders, labels, and templates to make it beginner-friendly.

🧑‍💼 Who Is Responsible for COSHH Documentation?

In the UK, employers have the legal duty. However:

• Supervisors should help enforce safe practices
• Employees must follow procedures and report issues
• Health & Safety Officers manage the documentation process

📜 Legal Requirements and Compliance

The COSHH Regulations require that all control measures be:

• Documented
• Maintained
• Reviewed regularly

Non-compliance can lead to fines, enforcement notices, or prosecution.

❓ Frequently Asked Questions

Q1: Is a Safety Data Sheet the same as a COSHH assessment?

A: No. An SDS provides info about the substance; the COSHH risk assessment evaluates how it’s used and the risks in your workplace.

Q2: Do I need to keep printed copies of COSHH documents?

A: Not always. Digital copies are fine—as long as they’re accessible and backed up.

Q3: How often should I update COSHH documents?

A: At least annually—or sooner if:

• A new substance is introduced
• The process changes
• The law updates

Q4: Do cleaning products require a COSHH assessment?

A: Yes—even household products can be hazardous in a work setting and must be assessed.

Read More : 8 Eye-Opening Facts About What Percentage of Fathers Get Full Custody UK

🧾 Conclusion

To wrap up, if you’ve been asking what document should accompany a COSHH risk assessment, now you know it’s not just one—but a full set of supporting documents like safety data sheets, training records, control measures, and emergency procedures. Having these ready ensures your business stays compliant and keeps your team safe.